Required fields are marked with asterisks (*)

Facility Booking Indoor Facility Rental Request Form

This application form is submitted electronically to facilitybookings@ajax.ca and you will receive an email auto-response of your request responses. This is a rental request only and does not guarantee, secure or hold the facility/date/time.  Bookings are not firm until payment has been made, all applicable documentation has been received and a rental permit has been created.  Facility Booking Staff will review your request on a first-come, first-serve basis during regular office hours (Monday to Friday 8:30am-4:30pm) and will reach out via email to continue the rental process.

Age:
 

Applicant Contact Information

Are you making this request on behalf of an organization?
 
Province

Event Information:

Provide below description of the activities that will take place during your event.

Event Description:
 
Facility Type

Community Centre legend

  • ACC - Ajax Community Centre
  • ARC - Audley Recreation Centre
  • MCC - McLean Community Centre

Date Choices, Start and End Times 

Facility, date and time are subject to availability and must be within facility operational hours. Minimum # of rental hours may apply.

Indoor facilities cannot be booked more than 8-months in advance of the event date, with the exception of the ARC Community Hall-Full, which can be booked for a full day rental, 2 years in advance.

Additional Booking Details.

Additional charges may apply.

Music - Will you be playing recorded music?
 
Live Band - Will you be having a live band?
 
Dancing – will there be dancing?
 
Teen Event – is this event for youth/teens ages 13-17? Additional rental conditions apply.
 

Stage (not available at all facilities)

Do you require the portable stage ($75.00 +HST rental fee) for ACC HMS or MCC Community Hall?
 
Do you require the retractable stage (no extra fee) for the ARC Community Hall – Full or 1A
 

Microphone (not available at all facilities)

Do you require a microphone ($11.50 + HST rental fee)?
 

Podium (not available at all facilities)

Do you require a podium ($5.90 + HST rental fee)?
 

Alcohol (not available at all facilities)

Will there be alcohol at your event?
 

Insurance

All functions/events booked in Town facilities or on Town property require commercial general liability insurance. Insurance fees are in addition to the facility rental fee and are mandatory. Rates vary and will be determined at time of booking. The Town reserves the right to determine or amend the insurance requirements based on, but not limited to, risk assessment and event size.

Will you be purchasing the Town of Ajax Insurance?
 
If a permit is created, how do you intend to make payment? (Payment is due at time of booking.)
 

Facility Rental Terms and Conditions:

All Town of Ajax Facility Rentals are subject to the applicable terms and conditions agreed upon by the Permit Holder, and all subsequent facility users must abide by them. Failure or refusal by the Permit Holder/Users to adhere to the terms and conditions may result in cancellation and refusal to grant any future rental permits for use of Town of Ajax Facilities. Facility Rentals Terms & Conditions will be reviewed at time of booking. 

Applicant Sign Off
 

Collection of Personal Information 

Personal information collected on this form is collected pursuant to the Municipal Act, 2001, s 11(1), and will be used for the purpose for which it is collected, and will not be distributed or used by the Town of Ajax for any other purposes. Questions about this collection may be directed to Town of Ajax Records Manager and Freedom of Information Coordinator at 65 Harwood Avenue, South, Ajax, Ontario, L1S 2H9 or 905-683-4550. Learn more about the Town of Ajax’s Privacy Policy

https://www.ajax.ca/en/inside-townhall/privacy-policy.aspx