Entertainer Application

 

Rules and Regulations

  • Submission of an Entertainer Application does not guarantee the entertainer will be offered an opportunity to participate at a Town of Ajax festival or event. Upon receipt, your application will be reviewed and a Festival and Event Representative will contact you should you be selected to participate.
  • Entertainer schedules will be assigned to the entertainer by the Festival and Event Representative if approved.
  • Festival and events will take place rain or shine unless otherwise specified. Entertainers agree to be present despite weather conditions in order to receive payment. 
  • The Town requires entertainers to provide their own sound equipment (unless otherwise specified).
  • Sound checks must be coordinated with your Event Representative 30 days prior to the event.
  • Entertainers are not permitted to sell/distribute promotional materials unless otherwise approved by the Festival and Event Representative.
  • The Festival and Event Representative have the right to inspect the entertainer's equipment at any time before, during and after the event.
  • Entertainers agree to allow the use of videos and photographs taken at the event for promotional purposes. Any photos taken at the event are the property of the Corporation of the Town of Ajax.
  • An orientation package will be e-mailed two weeks prior to the confirmed festival or event outlining all required information (i.e. set-up instructions, rules and regulations etc.) that must be adhered to at the festival or event. 
  • Entertainers are hired to service contractors and are in no way representatives of the Town of Ajax.
  • Entertainers are required to provide a short biography and headshot to the Event Representative upon request.
  • An emcee will be provided for Town of Ajax festivals and events. Entertainers are not to act as emcees.
  • Entertainers are not permitted to bring or consume alcohol or smoke on the event site at any time.
  • Successful entertainers must attach an invoice listing the event name, date, time and location, along with who the payment is payable to and forwarding mailing address, with their Entertainer Confirmation form.
  • Failure to abide by these rules may result in the entertainer's removal from the event and them forfeiting their fee.
  • Festival and Event Insurance and Liability
  • The Business or Organization shall indemnify and save harmless the Town of Ajax, its employees, officers and agents, from, and against any and all claims, actions, losses, expenses, costs, demands, suits or damages of every nature and kind whatsoever arising out of or as a result of the actions of the Business or Organization, its agents or employees in the performance of this agreement.
  • The Business or Organization agrees to furnish a Certificate of Insurance issued by an insurance company authorized by the law to carry on business in the Province of Ontario. Such policy shall have inclusive limits of not less than $2 million (or $5 million if requested) for bodily injury and property damage. The Town of Ajax must be named as an “additional insured” on the certificate. A copy of the insurance certificate must be submitted within 2 weeks upon confirmation of your participation at a Town of Ajax event.

Entertainers participating in multiple festivals and events are encouraged to get an annual insurance policy covering third party liability valid for all Town of Ajax festivals and events.

Acknowledgement
Events of Interest (check all you would like to be considered for)

Portfolio

Please list other events or clients you have performed for in the past three years and provide at least one reference (including contact information and URL of video).

Technical / Electrical Requirement

Entertainers are required to supply their own instruments and sound equipment. Please itemize your technical, electrical and any other equipment requirements that you may have (be as specific as possible).

Festival and Event Insurance and Liability

If selected to participate at a Town of Ajax festival or event, insurance is mandatory. Please indicate below how you will proceed if selected to participate.

Do you have your own insurance or would you like to purchase insurance from the Town?

Note: Submission of an entertainer application, does not guarantee your participation in Town of Ajax festivals and events.

Collection of Personal Information

Personal information collected on this form is collected pursuant to the Municipal Act, 2001, s. 11(1), and will only be used for the purpose for which it is collected, and will not be distributed or used by the Town of Ajax for any other purpose. Questions about this collection may be directed to the Town of Ajax Records and Freedom of Information Coordinator at 65 Harwood Avenue South, Ajax, Ontario, L1S 2H9 or 905-683-4550.

Learn more about the Town of Ajax's Privacy Policy.

Accessibility

If you require this form in an alternative format, please contact the Town of Ajax Accessibility Coordinator, at 905-683-4550, or by e-mail at contactus@ajax.ca.