Required fields are marked with asterisks (*)

2021 Santa Claus Parade Float Application - Drive-Thru Spectacle of Lights

Rules and Regulations

The 2021 Drive-Thru Spectacle of Lights will take place on Saturday, November 27 from 6 – 9 p.m.

  • The 2021 Ajax Santa Claus Parade will be a reverse Parade. This means that the floats and participants will remain stationary while spectators drive by a designated route in their vehicles.
  • The Parade will be hosted at Ajax Downs (50 Alexander’s Crossing), in the lower parking lots, adjacent to Kingston Rd.
  • The Parade will be a registered event, beginning at 6 p.m. Please note that all floats will be required to be ready for 5 p.m. as RogersTV will be filming the Parade to air at a later date.
  • There is a maximum of 25 participants allowed on each float. Each person on the float must maintain 6ft apart or must be wearing a mask if 6ft cannot be maintained.
  • A list of all float participants including contact information must be provided to the Town of Ajax prior to the Santa Claus Parade. All participant changes must be provided to the Town of Ajax via email at events@ajax.ca . If approved a separate form requesting all details will be sent directly to the main contact.
  • Given the nature of the event, only 1 side of the float needs to be decorated. 
  • The Organizing Committee reserves the right to select participants that are best suited to the event. If selected, you will be sent a participation confirmation with instructions on how to submit the required documentation (insurance etc.). Failure to provide this by the specified date could result in your group being unable to participate in the Parade.
  • There is no cost associated with the 2021 Drive-thru Santa Claus Parade.*1
  • One week prior to the Parade, confirmed participants will receive an Orientation Package that outlines all pertinent details required for Parade day.
  • Participants are asked to incorporate the theme (Spectacle of Lights) when dressing their standing group or designing their float. Commercial motorized vehicles must be decorated as a float. Participants not in compliance may be asked to withdraw from the Parade.
  • Unfortunately due to the set-up and Covid-19, participants are not allowed to solicit or distribute coupons, novelties, advertisements or candy of any kind.
  • There is to be only one Santa Claus and Mrs. Claus, therefore, your float should not depict Santa, Santa’s Workshop or Mrs. Claus.
  • No participant or costume may depict anything political, controversial or otherwise offensive within the sole discretion of the Organizing Committee.
  • The Town of Ajax is committed to promoting a smoke-free environment. In accordance with the Smoke-Free Policy, smoking is not permitted on the Parade route, including cannabis and vaping. We ask all participants to follow this policy.

*1This is a special rate for 2021. Regular fees will apply in 2022 if a full parade resumes.

Failure to abide by these rules may result in the removal from the festival or event.

Festival and Event - Insurance and Liability Information 

The Business or Organization shall indemnify and save harmless the Town of Ajax, its employees, officers and agents, from, and against any and all claims, actions, losses, expenses, costs, demands, suits or damages of every nature and kind whatsoever arising out of or as a result of the actions of the Business or Organization, its agents or employees in the performance of this agreement.

The Business or Organization agrees to provide a Certificate of Insurance issued by an insurance company authorized by the law to carry on business in the Province of Ontario. Such policy shall have inclusive limits of not less than $2 million for bodily injury and property damage*2. The Town of Ajax (65 Harwood Ave. S) and Ajax Downs Racetrack (462 Kingston Rd.) must be named as an “additional insured” on the certificate. A copy of the insurance certificate must be submitted within 2 weeks upon confirmation of your participation at a Town of Ajax event.

Entrants putting a vehicle in the Parade must state their automobile coverage on their insurance form provided or proof of insurance upon rental (i.e. Penske flatbeds etc.)

*2 Certain groups/floats will be required to provide $5 million for bodily injury and property damage which will be discussed with the group directly. 

Registration Form

Please Note: A separate document listing all float participants, emails and phone numbers will be required for contact tracing purposes. If approved to participate, a separate form requesting all details will be sent directly to the main contact.

Vehicle Registration

There is a maximum of two vehicles allowed in the staging area. Please list the following information for the vehicles you will be using for the parade as no other cars will be permitted.

Float Vehicle #1

If you do not have a vehicle please include the name of your group for all fields to be able to proceed with the application. 

Vehicle # 2

Float registration can include up to two vehicles per registration, however; both vehicles must participate in the parade. If a vehicle is being used only as transportation to the parade it must find parking in a designated parking zone. 

Festival and Event General Liability & Automabile Insurance 

Collection of Personal Information

Personal information collected on this form is collected pursuant to the Municipal Act, 2001, s. 11(1), and will only be used for the purpose for which it is collected, and will not be distributed or used by the Town of Ajax for any other purpose. Questions about this collection may be directed to the Town of Ajax Records and Freedom of Information Coordinator at 65 Harwood Avenue South, Ajax, Ontario, L1S 2H9 or 905-683-4550.

Learn more about the Town of Ajax's Privacy Policy.

Accessibility

If you require this form in an alternative format, please contact the Town of Ajax Accessibility Coordinator, at 905-683-4550, or by e-mail at contactus@ajax.ca.